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Advisory Board Meeting Minutes, January 18, 2007
Minutes: NCTV Advisory Board Meeting,
Thursday, January 18, 2007, NCTV Classroom
Meeting called to order by Chuck Scimeca, acting chair, at 6:05 p.m.
Members in attendance: Sheila Stein, Susan Rogers, Chuck Scimeca, Craig Burgess, Jack Meeks, Bob Whitney, David Kyle, Christina McClung.
Also present: Lew Sitzer, NCTV Executive Director.
Not attending: Neal Allbee and Lisa Swarthout.
Chuck stated that a quorum is present.
Discussion Items
2. Adoption of the Agenda (Kyle/Stein). Approved 8/0.
3. Adoption of the minutes of December 21, 2006 (Meeks/Burgess). Approved 7/0/1 abstention Stein.
4. Public Forum: no members of the public in attendance.
Action Items:
5. Election of officers for 2007 handled by the Vice Chair, Chuck Scimeca.
David Kyle was nominated for president (Scimeca/Stein). Approved: 8/0.
Kyle took over chairing the meeting at this point.
Chuck Scimeca was nominated for Vice Chair (Stein/Burgess). Approved: 8/0.
Susan Rogers was nominated for Secretary (Scimeca/Burgess) Approved: 8/0.
Lew Sitzer reported that in the move toward becoming a separately incorporated non-profit, it would be helpful to have a treasurer on the Board who could learn what will be involved in that transition and help with those issues. When incorporated, we will be required to have a Treasurer.
The challenges involved in having government appointees on the board was also discussed; they cannot serve as Treasurer due to conflict of interest, so this severely limits how many board members are available to serve as Treasurer. Chuck says an outside financial person can be used to assist a board treasurer.
NCTV Report
6. Report from Vice Chair: delayed until agenda item #8.
7. Executive Director's report:
Bookkeeper hired at 5 hours per week. If we get additional funding we will expand her hours.
Contract process: No money has been received yet. Steve Monaghan of Nevada County is taking care of the Memo of Understanding which government agencies need to sign before monies will be disbursed. The MOU now reads that we share Channel 14 with Sierra College . Lew reports that sharing is very complicated and potentially very expensive. Lew hopes to eventually have Channel 11 and 14 run by NCTV (with 14 used for government programming), and Channels 15 and 16 run by Sierra College. Lew is recommending to Monaghan that the MOU state only that NCTV runs Channel 11 and say nothing about sharing Channel 14.
MOTION: (Rogers/Scimeca) The Advisory Board supports Lew's recommendation to Monaghan that the MOU not say anything about sharing Channel 14. AMENDED: (Stein/Burgess) to include that the station does not have the financial resources to share the channel at this time. Amendment approved: 7/0/1 abstention McClung. Motion approved: 7/0/1 abstention McClung.
Lew reviewed finances and the need to pay salaries that will keep people here and enable the station to do its job. NCounty/NCity/GV are proposing to give NCTV its historical payments totaling $30,000 only in exchange for videotaping services that they now pay outside contractors for. This would greatly undercut our financial viability. Lew and Terry McAteer are working to add the cost of outside video services to the MOU. Extensive discussion ensured. David suggested that Lew continue the one-on-one work and that members of the Advisory Board will attend any meetings as needed to support the arguments. David and Susan and Craig can help prepare a succinct presentation to clearly explain our budget situation.
New underwriters: Waste Management, Nevada County Fairgrounds, and others. This is going well.
8. Report on 501c3 committee meeting; Chuck led a discussion on the type of non-profit board we would want, particularly with regard to having government-appointed members. A checklist of steps to becoming a non-profit was distributed. Chuck suggests that once we decide our proposed new board structure, NCTV develop an MOU advising NC/NC/GV of same.
9. Report from Strategic Planning committee. David Kyle reported on the first committee meeting, at which five people were present, and plans for the other two sessions.
10. Comment from Dave B. regarding use of "producer." Lew reported that Dave Bloch and Barbara Coffman will meet and then submit their recommendations on NCTV Policies and Procedures.
11. Next meeting to be February 15, 2007, 6pm. David asked Chuck to chair that meeting in his absence.
12. Meeting adjourned at 7:30. (Scimeca/McClung) Approved: 8/0.
Thursday, January 18, 2007, NCTV Classroom
Meeting called to order by Chuck Scimeca, acting chair, at 6:05 p.m.
Members in attendance: Sheila Stein, Susan Rogers, Chuck Scimeca, Craig Burgess, Jack Meeks, Bob Whitney, David Kyle, Christina McClung.
Also present: Lew Sitzer, NCTV Executive Director.
Not attending: Neal Allbee and Lisa Swarthout.
Chuck stated that a quorum is present.
Discussion Items
2. Adoption of the Agenda (Kyle/Stein). Approved 8/0.
3. Adoption of the minutes of December 21, 2006 (Meeks/Burgess). Approved 7/0/1 abstention Stein.
4. Public Forum: no members of the public in attendance.
Action Items:
5. Election of officers for 2007 handled by the Vice Chair, Chuck Scimeca.
David Kyle was nominated for president (Scimeca/Stein). Approved: 8/0.
Kyle took over chairing the meeting at this point.
Chuck Scimeca was nominated for Vice Chair (Stein/Burgess). Approved: 8/0.
Susan Rogers was nominated for Secretary (Scimeca/Burgess) Approved: 8/0.
Lew Sitzer reported that in the move toward becoming a separately incorporated non-profit, it would be helpful to have a treasurer on the Board who could learn what will be involved in that transition and help with those issues. When incorporated, we will be required to have a Treasurer.
The challenges involved in having government appointees on the board was also discussed; they cannot serve as Treasurer due to conflict of interest, so this severely limits how many board members are available to serve as Treasurer. Chuck says an outside financial person can be used to assist a board treasurer.
NCTV Report
6. Report from Vice Chair: delayed until agenda item #8.
7. Executive Director's report:
Bookkeeper hired at 5 hours per week. If we get additional funding we will expand her hours.
Contract process: No money has been received yet. Steve Monaghan of Nevada County is taking care of the Memo of Understanding which government agencies need to sign before monies will be disbursed. The MOU now reads that we share Channel 14 with Sierra College . Lew reports that sharing is very complicated and potentially very expensive. Lew hopes to eventually have Channel 11 and 14 run by NCTV (with 14 used for government programming), and Channels 15 and 16 run by Sierra College. Lew is recommending to Monaghan that the MOU state only that NCTV runs Channel 11 and say nothing about sharing Channel 14.
MOTION: (Rogers/Scimeca) The Advisory Board supports Lew's recommendation to Monaghan that the MOU not say anything about sharing Channel 14. AMENDED: (Stein/Burgess) to include that the station does not have the financial resources to share the channel at this time. Amendment approved: 7/0/1 abstention McClung. Motion approved: 7/0/1 abstention McClung.
Lew reviewed finances and the need to pay salaries that will keep people here and enable the station to do its job. NCounty/NCity/GV are proposing to give NCTV its historical payments totaling $30,000 only in exchange for videotaping services that they now pay outside contractors for. This would greatly undercut our financial viability. Lew and Terry McAteer are working to add the cost of outside video services to the MOU. Extensive discussion ensured. David suggested that Lew continue the one-on-one work and that members of the Advisory Board will attend any meetings as needed to support the arguments. David and Susan and Craig can help prepare a succinct presentation to clearly explain our budget situation.
New underwriters: Waste Management, Nevada County Fairgrounds, and others. This is going well.
8. Report on 501c3 committee meeting; Chuck led a discussion on the type of non-profit board we would want, particularly with regard to having government-appointed members. A checklist of steps to becoming a non-profit was distributed. Chuck suggests that once we decide our proposed new board structure, NCTV develop an MOU advising NC/NC/GV of same.
9. Report from Strategic Planning committee. David Kyle reported on the first committee meeting, at which five people were present, and plans for the other two sessions.
10. Comment from Dave B. regarding use of "producer." Lew reported that Dave Bloch and Barbara Coffman will meet and then submit their recommendations on NCTV Policies and Procedures.
11. Next meeting to be February 15, 2007, 6pm. David asked Chuck to chair that meeting in his absence.
12. Meeting adjourned at 7:30. (Scimeca/McClung) Approved: 8/0.