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| Nevada County Board of Supervisors Meeting Meeting of 9-23-08 (Government) [ Staff NCTV ] | |
Advisory Board Meeting Minutes, June 28, 2007
Minutes
NCTV Advisory Board Meeting
Thursday, June 28, 2007, NCTV Classroom
Members in attendance: Neal Albee, David Kyle, Christina McClung, Jack Meeks, Elisa Parker, Susan Rogers, Chuck Scimeca, Bob Whitney.
Also present: Lew Sitzer, NCTV Executive Director; Terry McAteer, Nev. County Supt of Schools; Judy Nielsen; Imaginarium Executive Director.
Not attending: Craig Burgess, Lisa Swarthout, Sheila Stein.
Members of the public: Buck Stoval; Mike Cook joined the meeting after the Public Forum item.
Meeting called to order by Chairman David Kyle at 6:05 p.m. David noted that a quorum is present.
Discussion/Action Items
1. Adoption of the Agenda (Scimeca/Albee) passed 8/0.
2. Adoption of the minutes of May 16, 2007 (Meeks/Scimeca) passed 8/0.
3. Public Forum:
Buck Stoval expressed concern about whether the agenda had been posted publicly in advance in compliance with the Brown Act. Lew said it had not been, and that it wasn’t clear if this Advisory Board is bound by the Brown Act, although Lew usually tries to follow its rules. Terry McAteer said it’s his understanding we are not. Stoval said the Attorney General’s booklet states that an Advisory Board is subject to the Brown Act. Terry said the AG guideline didn’t apply to this group because we are not a government-appointed advisory board.
4. Executive Director’s report:
David introduced NCSupt of Schools Terry McAteer to address an action item regarding NCTV becoming part of the NCSOS non-profit Partners in Education/PEEF. Terry McAteer proposed that he, Judy Nielsen and John Smoke resign from the PIE/PEEF board so NCTV members could join.
Terry and Nielsen explained the present accounting situation with the PIE/PEEF. The annual Children’s Festival and Imaginarium gift shop accounting are run through PIE/PEEF. Their funds would be off limits to NCTV. If the transition was made, new board members would need to feel supportive of and responsible for these other two projects, which would constitute a very small part of the organization’s business.
Terry and Lew described how the contract relationships with the government agencies and cable companies would be easier if this change was made, because when NCTV was formed, the governments wanted Terry’s office involved to ensure financial responsibility, and all MOUs with all agencies are already with PIE/PEEF. They would have to be re-negotiated if NCTV created its own 501(c)(3) non-profit.
Buck Stoval asked some questions about the PIE bylaws and membership. Terry responded to his questions.
Chuck described some other groups he’s familiar with that have a shared non-profit.
It was clarified that if NCTV applied for grants, it would be as PIE/PEEF, not as NCTV. PIE/PEEF does not presently have liability insurance for its directors. Judy says she is a co-signer already on all checks coming out of PIE/PEEF.
Chuck would like to see a legal opinion that the By-laws could be revised to serve the needs of NCTV. Terry offered his office’s legal counsel for that purpose.
David stated that current board members might choose to remain on the Advisory Board so that they could stay focused on NCTV, rather than be responsible for the larger PIE/PEEF organization. It is expected that the government representatives will remain on the Advisory Board, unless they, as private individuals, wish to join the newly constituted PIE/PEEF board.
Susan moved (seconded by Jack Meeks) that NCTV inform the PIE Board of our interest in assuming their directorships, predicated on a satisfactory legal review.
David polled the board members for their concerns and questions:
• Neal feels we have to do this, and he primarily concerned that it’s all legal. He stated that Sierra College will probably be much less active once we make this transition.
• Jack wants to ensure that a TV station will legally fit under the present PIE bylaws.
• Christina had no concerns.
• Chuck will check out if similar situations can provide any help to us. He supports the change.
• Susan had no questions and supports it. She wants to ensure that the public access mission is maintained.
• Bob feels like he needs more information but he recognizes the need to move forward. He asked if there is any reason not to do it. Lew said it’s a lot more work for him – getting insurance, an audit, etc. Bob does not want to see the PEG/cable access mission compromised.
• Elisa says we need to do this for survival, and she supported the public access mission that Bob articulated.
Lew pointed out that if this doesn’t work out, we can still form our own non-profit.
Mike Cook encouraged NCTV to make the change. He feels it will give us status in the community as an educational program. His main concern is that a public access mission statement not be lost in the transition.
The vote was unanimous in favor of the motion.
Christina asked to receive these minutes as soon as possible to take to the County. She feels that semi-annual Advisory Board meetings would be adequate. Lew said their frequency will be determined after consulting with all the government agencies.
Lew said he needs to know who wants to be on the new PIE board and who would stay on the Advisory Board. Judy Nielsen, Elisa, Susan, Chuck, Mike Cook, David and Jack would like to be on the new board. Christina will be on the Advisory Board. Neal will not be on either board. Bob is thinking about how he would like to serve.
NCTV Reports
5. Fund Raising and July 4th Parade
Lew will have help from Dixie Redfearn and Gil Dominguez to broadcast the parade. He has raised almost $2,000 in underwriting.
6. Next meeting to be July 19, 2007, 6 p.m.
7. Meeting adjourned (Chuck/Bob) at 8:05 p.m.
NCTV Advisory Board Meeting
Thursday, June 28, 2007, NCTV Classroom
Members in attendance: Neal Albee, David Kyle, Christina McClung, Jack Meeks, Elisa Parker, Susan Rogers, Chuck Scimeca, Bob Whitney.
Also present: Lew Sitzer, NCTV Executive Director; Terry McAteer, Nev. County Supt of Schools; Judy Nielsen; Imaginarium Executive Director.
Not attending: Craig Burgess, Lisa Swarthout, Sheila Stein.
Members of the public: Buck Stoval; Mike Cook joined the meeting after the Public Forum item.
Meeting called to order by Chairman David Kyle at 6:05 p.m. David noted that a quorum is present.
Discussion/Action Items
1. Adoption of the Agenda (Scimeca/Albee) passed 8/0.
2. Adoption of the minutes of May 16, 2007 (Meeks/Scimeca) passed 8/0.
3. Public Forum:
Buck Stoval expressed concern about whether the agenda had been posted publicly in advance in compliance with the Brown Act. Lew said it had not been, and that it wasn’t clear if this Advisory Board is bound by the Brown Act, although Lew usually tries to follow its rules. Terry McAteer said it’s his understanding we are not. Stoval said the Attorney General’s booklet states that an Advisory Board is subject to the Brown Act. Terry said the AG guideline didn’t apply to this group because we are not a government-appointed advisory board.
4. Executive Director’s report:
David introduced NCSupt of Schools Terry McAteer to address an action item regarding NCTV becoming part of the NCSOS non-profit Partners in Education/PEEF. Terry McAteer proposed that he, Judy Nielsen and John Smoke resign from the PIE/PEEF board so NCTV members could join.
Terry and Nielsen explained the present accounting situation with the PIE/PEEF. The annual Children’s Festival and Imaginarium gift shop accounting are run through PIE/PEEF. Their funds would be off limits to NCTV. If the transition was made, new board members would need to feel supportive of and responsible for these other two projects, which would constitute a very small part of the organization’s business.
Terry and Lew described how the contract relationships with the government agencies and cable companies would be easier if this change was made, because when NCTV was formed, the governments wanted Terry’s office involved to ensure financial responsibility, and all MOUs with all agencies are already with PIE/PEEF. They would have to be re-negotiated if NCTV created its own 501(c)(3) non-profit.
Buck Stoval asked some questions about the PIE bylaws and membership. Terry responded to his questions.
Chuck described some other groups he’s familiar with that have a shared non-profit.
It was clarified that if NCTV applied for grants, it would be as PIE/PEEF, not as NCTV. PIE/PEEF does not presently have liability insurance for its directors. Judy says she is a co-signer already on all checks coming out of PIE/PEEF.
Chuck would like to see a legal opinion that the By-laws could be revised to serve the needs of NCTV. Terry offered his office’s legal counsel for that purpose.
David stated that current board members might choose to remain on the Advisory Board so that they could stay focused on NCTV, rather than be responsible for the larger PIE/PEEF organization. It is expected that the government representatives will remain on the Advisory Board, unless they, as private individuals, wish to join the newly constituted PIE/PEEF board.
Susan moved (seconded by Jack Meeks) that NCTV inform the PIE Board of our interest in assuming their directorships, predicated on a satisfactory legal review.
David polled the board members for their concerns and questions:
• Neal feels we have to do this, and he primarily concerned that it’s all legal. He stated that Sierra College will probably be much less active once we make this transition.
• Jack wants to ensure that a TV station will legally fit under the present PIE bylaws.
• Christina had no concerns.
• Chuck will check out if similar situations can provide any help to us. He supports the change.
• Susan had no questions and supports it. She wants to ensure that the public access mission is maintained.
• Bob feels like he needs more information but he recognizes the need to move forward. He asked if there is any reason not to do it. Lew said it’s a lot more work for him – getting insurance, an audit, etc. Bob does not want to see the PEG/cable access mission compromised.
• Elisa says we need to do this for survival, and she supported the public access mission that Bob articulated.
Lew pointed out that if this doesn’t work out, we can still form our own non-profit.
Mike Cook encouraged NCTV to make the change. He feels it will give us status in the community as an educational program. His main concern is that a public access mission statement not be lost in the transition.
The vote was unanimous in favor of the motion.
Christina asked to receive these minutes as soon as possible to take to the County. She feels that semi-annual Advisory Board meetings would be adequate. Lew said their frequency will be determined after consulting with all the government agencies.
Lew said he needs to know who wants to be on the new PIE board and who would stay on the Advisory Board. Judy Nielsen, Elisa, Susan, Chuck, Mike Cook, David and Jack would like to be on the new board. Christina will be on the Advisory Board. Neal will not be on either board. Bob is thinking about how he would like to serve.
NCTV Reports
5. Fund Raising and July 4th Parade
Lew will have help from Dixie Redfearn and Gil Dominguez to broadcast the parade. He has raised almost $2,000 in underwriting.
6. Next meeting to be July 19, 2007, 6 p.m.
7. Meeting adjourned (Chuck/Bob) at 8:05 p.m.