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PEEF Board Meeting Minutes, August 21, 2008
Public Education Enrichment Fund
Board of Directors Meeting Minutes
Thursday, August 21, 2008
1. Meeting called to order by Judy Nielsen at 6:05 p.m.
2. Judy noted that a quorum is present. Members in attendance: 5. Absent: 2.
Attending: Holly Hermansen, Jack Meeks, Judy Nielsen, Susan Rogers, Chuck Scimeca.
Absent: Chip Carman, Elisa Parker.
Staff and Project directors: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director; Gayle Martin, Children's Festival.
Others: Cassandra Walstrom, Paul Shampay, Andy Howard.
3. Additions to the agenda: Susan will report briefly on Fiscal Sponsorship.
4. Adoption of the Agenda: Motion (Meeks/Scimeca) to adopt the agenda. Passed unanimously.
5. Addition or correction to July minutes: Chuck Scimeca was present at the meeting.
6. Adoption of the minutes of July 17, 2008 meeting minutes: Motion (Rogers/Scimeca) to approve the minutes as corrected. Passed unanimously.
7. Public Comment: no comments.
Discussion/Action Items
8. Introduction of guests as possible board members: Lew introduced Andy Howard as a prospective Board member.
9. Shall the PEEF board appoint Cassandra Wahlstrom as a PEEF Board member? Moved to appoint (Scimeca/Meeks). Passed unanimously.
10. Shall the PEEF board appoint Paul Shampay as a PEEF Board member? Moved to appoint (Rogers/Scimeca). Passed unanimously.
11. Swallowtail Development: Lew reported on a proposal he received for fiscal sponsorship from a very large project that is inappropriate for PEEF to consider. No action was taken.
Reports
12. NCTV report, Michael LaMarca.
a. Equipment ownership issues. Terena of NCSOS told Michael that most equipment belongs to NCSOS. She will give Michael a list of their equipment.
b. Community producers will be retained as needed to create underwriting spots.
c. ROP class has started. Editing classes continue.
d. Videotaping contracts with the cities and counties are being renewed.
e. Program schedule dissemination: Michael is working with The Union to see what they can provide.
f. Policies and Procedures: a PEEF sub-committee reviewed and updated these for NCTV. The Board will vote on accepting them at the September meeting.
13. Children's Festival, Gayle Martin. About 200 volunteers helped on July 18. The attendance was approximately 2,014. $6,051 in revenue was generated. It was deemed a great success. The bank balance is $6,471.
14. CABY report, Leslie Smith. No report.
15. Imaginarium Report, Judy Nielsen. Judy will be using donated funds to augment the science sculpture garden and for a technology upgrade in the Imaginarium.
16. PEEF Report, Lew Sitzer:
a. Accounting procedures: Some PEEF funds will be put in very short-term CDs to earn interest on inactive funds. Lew expressed concerns about the prospect of ongoing budget issues due to restrictions on contracted revenues. He and Michael will work on increasing the number of station underwriters.
b. Response to letter from Buck Stoval: Lew distributed a copy of a letter he intends to give to Stoval. Attorneys have provided their opinions that PEEF is subject to the Brown Act, based primarily on the fact that PEEF was originally formed by the NCSOS office.
c. The group acknowledged a subpoena from Buck Stoval related to NCTV issues which was served on two board members (Judy Nielsen and Holly Hermansen), NCTV, PEEF, Michael LaMarca and Lew Sitzer at this meeting.
17. PEEF Flow Structure finalization, Chuck Scimeca: The board suggested changes to two charts. Susan will help Chuck revise a third chart. The board thanked Chuck for his continuing efforts
18. By-law Revisions: tabled.
19. Fiscal Sponsorship, Susan Rogers: Susan will be learning more about fiscal sponsorship for a project of her own, and will be able to help PEEF learn more and improve its function as a fiscal sponsor.
20. Next meeting to be September 18, 2008, 6pm at NCTV classroom
21. Meeting adjourned at 8:22 p.m
Board of Directors Meeting Minutes
Thursday, August 21, 2008
1. Meeting called to order by Judy Nielsen at 6:05 p.m.
2. Judy noted that a quorum is present. Members in attendance: 5. Absent: 2.
Attending: Holly Hermansen, Jack Meeks, Judy Nielsen, Susan Rogers, Chuck Scimeca.
Absent: Chip Carman, Elisa Parker.
Staff and Project directors: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director; Gayle Martin, Children's Festival.
Others: Cassandra Walstrom, Paul Shampay, Andy Howard.
3. Additions to the agenda: Susan will report briefly on Fiscal Sponsorship.
4. Adoption of the Agenda: Motion (Meeks/Scimeca) to adopt the agenda. Passed unanimously.
5. Addition or correction to July minutes: Chuck Scimeca was present at the meeting.
6. Adoption of the minutes of July 17, 2008 meeting minutes: Motion (Rogers/Scimeca) to approve the minutes as corrected. Passed unanimously.
7. Public Comment: no comments.
Discussion/Action Items
8. Introduction of guests as possible board members: Lew introduced Andy Howard as a prospective Board member.
9. Shall the PEEF board appoint Cassandra Wahlstrom as a PEEF Board member? Moved to appoint (Scimeca/Meeks). Passed unanimously.
10. Shall the PEEF board appoint Paul Shampay as a PEEF Board member? Moved to appoint (Rogers/Scimeca). Passed unanimously.
11. Swallowtail Development: Lew reported on a proposal he received for fiscal sponsorship from a very large project that is inappropriate for PEEF to consider. No action was taken.
Reports
12. NCTV report, Michael LaMarca.
a. Equipment ownership issues. Terena of NCSOS told Michael that most equipment belongs to NCSOS. She will give Michael a list of their equipment.
b. Community producers will be retained as needed to create underwriting spots.
c. ROP class has started. Editing classes continue.
d. Videotaping contracts with the cities and counties are being renewed.
e. Program schedule dissemination: Michael is working with The Union to see what they can provide.
f. Policies and Procedures: a PEEF sub-committee reviewed and updated these for NCTV. The Board will vote on accepting them at the September meeting.
13. Children's Festival, Gayle Martin. About 200 volunteers helped on July 18. The attendance was approximately 2,014. $6,051 in revenue was generated. It was deemed a great success. The bank balance is $6,471.
14. CABY report, Leslie Smith. No report.
15. Imaginarium Report, Judy Nielsen. Judy will be using donated funds to augment the science sculpture garden and for a technology upgrade in the Imaginarium.
16. PEEF Report, Lew Sitzer:
a. Accounting procedures: Some PEEF funds will be put in very short-term CDs to earn interest on inactive funds. Lew expressed concerns about the prospect of ongoing budget issues due to restrictions on contracted revenues. He and Michael will work on increasing the number of station underwriters.
b. Response to letter from Buck Stoval: Lew distributed a copy of a letter he intends to give to Stoval. Attorneys have provided their opinions that PEEF is subject to the Brown Act, based primarily on the fact that PEEF was originally formed by the NCSOS office.
c. The group acknowledged a subpoena from Buck Stoval related to NCTV issues which was served on two board members (Judy Nielsen and Holly Hermansen), NCTV, PEEF, Michael LaMarca and Lew Sitzer at this meeting.
17. PEEF Flow Structure finalization, Chuck Scimeca: The board suggested changes to two charts. Susan will help Chuck revise a third chart. The board thanked Chuck for his continuing efforts
18. By-law Revisions: tabled.
19. Fiscal Sponsorship, Susan Rogers: Susan will be learning more about fiscal sponsorship for a project of her own, and will be able to help PEEF learn more and improve its function as a fiscal sponsor.
20. Next meeting to be September 18, 2008, 6pm at NCTV classroom
21. Meeting adjourned at 8:22 p.m