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| Nevada County Board of Supervisors Meeting Meeting of 9-23-08 (Government) [ Staff NCTV ] | |
Advisory Board Meeting Minutes, September 20, 2007
Meeting Minutes
Public Education Enrichment Fund
Thursday, Sept. 20, 2007, NCTV Classroom
Members in attendance: David Kyle, Jack Meeks, Chuck Scimeca, Susan Rogers, Judy Nielsen.
Also attending: Bill Carlquist. NCTV engineer; Gail Martin, Children’s Festival.
Not attending: Elisa Parker; Lew Sitzer, NCTV Executive Director.
Members of the public: Buck Stoval.
1. David Kyle called the NCTV meeting to order at 6:33 pm. He noted that a quorum is present. David announced that he received an email from board member Mike Cook submitting his resignation.
2. Public Forum. No input from members of the public.
Discussion/Action Items
3. Adoption of the Agenda (Scimeca/Nielsen) Passed unanimously.
4. Adoption of the NCTV Minutes of August 16, 2007 (Scimeca/Rogers). Passed unanimously with Nielsen abstaining.
5. Adoption of the PEEF Minutes of August 16, 2007 (Nielsen/Rogers) Passed unanimously.
6. Moved (Nielsen/Scimeca) to choose the Executive Director, the Board Chair and the Board Vice Chair to be signatories on the account, with an open position to be filled when we have a new treasurer.
David asked Judy to make a recommendation at the next meeting for a cut-off level at which two signatures will be required to write a check or make a withdrawal.
Reports
7. NCTV Report:
• Bill reported a good turnout and response for the NCTV Open House.
• Telethon: Holiday Inn Express has expressed an interest in being a remote location during the Telethon to host entertainment and an auction. The general discussion led to the conclusion that it is probably too short notice (only six weeks from now to the Telethon) to be able to pull this off, especially since the technical capability is not presently in place to handle the remote. Bill is going to recommend to Lew that we decline their invitation at this time. If there is further information available soon that would suggest we go forward, Lew will contact the Board. Bill noted that next year, with the Suddenlink hookup, we should be able to have a remote location in Truckee and make the Telethon more county-wide.
• David noted that there has been little change since the last meeting to the NCTV budget, which was included in the agenda packet, so it will not be discussed tonight.
• Equipment orders: the two cities have endorsed NCTV’s purchase of equipment for broadcasting government meetings, with Bill acting as systems integrator for the cities.
• Chuck asked about a previous initiative that could have resulted in a partnership between NCTV and The Union. David stated that it is presently dormant and may be revisited after the beginning of the year. Susan reported Lew’s input about most The Union subscribers not having enough bandwidth to view ads or news on the Web.
A member of the public, Buck Stoval, stated that he has been co-producing a twice-daily news show that is now airing at 3:30 p.m. and 7:30 p.m.
8. Budget reports
• Children’s Festival: Gail Martin gave the Board an overview of the Children’s Festival, a one-day annual event held on the third Friday in July in Pioneer Park. It started in 1971. It’s a Renaissance craft fair held in two sessions from 9 am-12noon and 5-8 pm, with 20 tables of different hands-on craft activities. Gail thinks it might be the only completely child-oriented event in western Nevada County. Gail has been chairing it for the past four years. Only $2 admission is charged because good community support is obtained. Last year they had more than 2,000 people, with more than 200 volunteers. She is concerned about how it could evolve to different leadership, perhaps with a paid organizer, for a future time when she would no longer be involved. David asked her to develop a recommendation to bring to the Board.
• Imaginarium: Judy gave an overview of the upcoming exhibit: The Puzzle of Nature: Soil, Water, Air, Sun; and other upcoming events. She has been working hard with the PEEF accountant to get the books up to date. She has filed for an extension for filing Form 8868 with the IRS (the Exempt Organization Return), since the PEEF consolidated budget has gone over the $25,000 threshold for annual filing now that NCTV funds are part of PEEF.
Judy reported that she will ask Lew to provide budget reports to the PEEF accountant that are differently formatted from the ones he provides to the Board, to clarify the NCTV budget to him.
David asked Judy how PEEF might be able to help the Imaginarium improve its programs. She said she hopes to get a second outdoor exhibit, for which she might be able to use some fundraising help. David invited her to submit, in early 2008, a vision for the organization over the next five years.
9. Filing new Statement of Information with Secretary of State: Susan reported that with Mike’s resignation, the filing will be delayed until we get a Treasurer. It is due Nov. 30, 2007.
10. Judy gave a brief report on Leslie Smith’s grants, which may come through PEEF.
11. Next meeting as PEEF board will be Oct. 29, 2007, 6pm. Bylaw revisions will be on the next agenda.
12. Moved (Nielsen/Scimeca) to adjourn at 7:05 p.m.
Public Education Enrichment Fund
Thursday, Sept. 20, 2007, NCTV Classroom
Members in attendance: David Kyle, Jack Meeks, Chuck Scimeca, Susan Rogers, Judy Nielsen.
Also attending: Bill Carlquist. NCTV engineer; Gail Martin, Children’s Festival.
Not attending: Elisa Parker; Lew Sitzer, NCTV Executive Director.
Members of the public: Buck Stoval.
1. David Kyle called the NCTV meeting to order at 6:33 pm. He noted that a quorum is present. David announced that he received an email from board member Mike Cook submitting his resignation.
2. Public Forum. No input from members of the public.
Discussion/Action Items
3. Adoption of the Agenda (Scimeca/Nielsen) Passed unanimously.
4. Adoption of the NCTV Minutes of August 16, 2007 (Scimeca/Rogers). Passed unanimously with Nielsen abstaining.
5. Adoption of the PEEF Minutes of August 16, 2007 (Nielsen/Rogers) Passed unanimously.
6. Moved (Nielsen/Scimeca) to choose the Executive Director, the Board Chair and the Board Vice Chair to be signatories on the account, with an open position to be filled when we have a new treasurer.
David asked Judy to make a recommendation at the next meeting for a cut-off level at which two signatures will be required to write a check or make a withdrawal.
Reports
7. NCTV Report:
• Bill reported a good turnout and response for the NCTV Open House.
• Telethon: Holiday Inn Express has expressed an interest in being a remote location during the Telethon to host entertainment and an auction. The general discussion led to the conclusion that it is probably too short notice (only six weeks from now to the Telethon) to be able to pull this off, especially since the technical capability is not presently in place to handle the remote. Bill is going to recommend to Lew that we decline their invitation at this time. If there is further information available soon that would suggest we go forward, Lew will contact the Board. Bill noted that next year, with the Suddenlink hookup, we should be able to have a remote location in Truckee and make the Telethon more county-wide.
• David noted that there has been little change since the last meeting to the NCTV budget, which was included in the agenda packet, so it will not be discussed tonight.
• Equipment orders: the two cities have endorsed NCTV’s purchase of equipment for broadcasting government meetings, with Bill acting as systems integrator for the cities.
• Chuck asked about a previous initiative that could have resulted in a partnership between NCTV and The Union. David stated that it is presently dormant and may be revisited after the beginning of the year. Susan reported Lew’s input about most The Union subscribers not having enough bandwidth to view ads or news on the Web.
A member of the public, Buck Stoval, stated that he has been co-producing a twice-daily news show that is now airing at 3:30 p.m. and 7:30 p.m.
8. Budget reports
• Children’s Festival: Gail Martin gave the Board an overview of the Children’s Festival, a one-day annual event held on the third Friday in July in Pioneer Park. It started in 1971. It’s a Renaissance craft fair held in two sessions from 9 am-12noon and 5-8 pm, with 20 tables of different hands-on craft activities. Gail thinks it might be the only completely child-oriented event in western Nevada County. Gail has been chairing it for the past four years. Only $2 admission is charged because good community support is obtained. Last year they had more than 2,000 people, with more than 200 volunteers. She is concerned about how it could evolve to different leadership, perhaps with a paid organizer, for a future time when she would no longer be involved. David asked her to develop a recommendation to bring to the Board.
• Imaginarium: Judy gave an overview of the upcoming exhibit: The Puzzle of Nature: Soil, Water, Air, Sun; and other upcoming events. She has been working hard with the PEEF accountant to get the books up to date. She has filed for an extension for filing Form 8868 with the IRS (the Exempt Organization Return), since the PEEF consolidated budget has gone over the $25,000 threshold for annual filing now that NCTV funds are part of PEEF.
Judy reported that she will ask Lew to provide budget reports to the PEEF accountant that are differently formatted from the ones he provides to the Board, to clarify the NCTV budget to him.
David asked Judy how PEEF might be able to help the Imaginarium improve its programs. She said she hopes to get a second outdoor exhibit, for which she might be able to use some fundraising help. David invited her to submit, in early 2008, a vision for the organization over the next five years.
9. Filing new Statement of Information with Secretary of State: Susan reported that with Mike’s resignation, the filing will be delayed until we get a Treasurer. It is due Nov. 30, 2007.
10. Judy gave a brief report on Leslie Smith’s grants, which may come through PEEF.
11. Next meeting as PEEF board will be Oct. 29, 2007, 6pm. Bylaw revisions will be on the next agenda.
12. Moved (Nielsen/Scimeca) to adjourn at 7:05 p.m.